AI at Work

Copilot Prompt Library for Bibliotheek Westland Managers

30 ready-to-use prompts for Microsoft 365 Copilot. Copy a prompt, replace the [words in brackets] with your own details, and keep the conversation going until the result is right.

Remember: Goal · Context · Source · Expectations. Then read and check before you send.

Outlook: email and communication

  1. 1 Catch up on a long thread

    Summarise this email thread in five bullet points. Tell me what has been decided, what is still open and whether anyone is waiting for an answer from me.

  2. 2 Reply to the municipality

    Draft a reply to [name] at Gemeente Westland about [request, e.g. figures for the subsidy report]. Use what we agreed in this thread. Formal but friendly, under 200 words, and don't promise anything the MT hasn't decided.

  3. 3 Say no politely to a partner

    Draft a friendly reply to [organisation] declining [request], because [reason, e.g. our 2027 budget is not yet clear]. Offer [alternative] and keep the door open for later.

  4. 4 Staff update from management

    Write an email from the MT to all staff and volunteers about [change]. Explain what changes, why, what it means for them and who they can ask. Clear and warm, under 250 words.

  5. 5 What needs me this week

    Which emails from this week need a decision or action from me? List them with the sender, the deadline and what they need.

  6. 6 Sharpen my draft

    Make this email clearer and more concise, but keep my meaning. Point out anything a council member or journalist could misread.

Word: documents and reports

  1. 7 Summarise a policy document

    Summarise this document from [the municipality / ProBiblio / the KB] in one page. What does it mean for Bibliotheek Westland, what do we need to do, and by when?

  2. 8 Supervisory Board memo

    Draft a memo for the Supervisory Board (Raad van Toezicht) about [topic], using [file]. Structure: background, key figures, options, our proposal, decision requested. Formal, maximum two pages.

  3. 9 Annual report section

    Write a paragraph for our annual report about [programme, e.g. the Taalhuis], using these figures. Positive but factual, for residents and the council.

  4. 10 Annual plan section

    Draft the section on [theme, e.g. digital inclusion] for our 2027 annual plan: goals, activities per quarter, who is responsible and how we measure results.

  5. 11 Compare two documents

    Compare these two versions of [the agreement / the policy] and list what has changed, and which changes matter for us.

  6. 12 Critical reader

    Read this proposal as a critical alderman would. What is unclear, what is missing and which questions will they ask? Give me your top five points.

Teams: meetings

  1. 13 MT meeting recap

    Summarise this meeting. List the decisions, the actions with who and by when, and the open questions for next time.

  2. 14 Catch up during a meeting

    I joined late. What have I missed so far, and has anything been asked of me?

  3. 15 Prepare for the bestuurlijk overleg

    Help me prepare for my meeting with [the alderman / the policy adviser] about [topic]. Using recent emails and files, give me the background, our key messages, the likely questions and three things we want to agree.

  4. 16 Draft the MT agenda

    Draft an agenda for a 90-minute MT meeting about [topics]. Put decisions first, mark each item as 'for decision', 'for discussion' or 'for information', and suggest timings.

Excel: figures and budgets

The file must be saved in OneDrive or SharePoint, and your data should be formatted as a table.

  1. 17 The big picture

    What are the three most important trends in these branch figures? Explain them in plain words.

  2. 18 Compare branches

    Compare [visitors / loans / new members] per branch from [month] to [month]. Which branches are growing and which are shrinking?

  3. 19 Make a chart

    Create a line chart of visitors per month for each branch.

  4. 20 Budget check

    Which budget lines have spent more than [80]% of their annual budget so far? Show them in a table, highest first, with the amount left.

  5. 21 Explain for the board

    Write three plain sentences that explain these figures for a Supervisory Board member who is not a numbers person.

People and organisation

Copilot can help you prepare, but decisions about people stay with you. Never put absence details, reviews or salaries of named colleagues into a prompt.

  1. 22 Vacancy text

    Write a vacancy text for a [role, hours] at Bibliotheek Westland. The person will [main tasks]. Warm and inclusive, under 300 words, with 'what you'll do', 'who you are' and 'what we offer'.

  2. 23 Interview questions

    Suggest eight interview questions for a [role], focused on [skills, e.g. coordinating volunteers and working with partners]. Add what a strong answer would show.

  3. 24 Change communication

    Help me explain [change, e.g. new opening hours in one branch] to the staff of that branch. Give me key messages, likely concerns and how to respond to them.

  4. 25 Volunteer appreciation

    Write a short thank-you message from the management to our volunteers for [occasion], mentioning [achievement].

Proposals, partners and external communication

  1. 26 Project proposal

    Using these notes, write a one-page project proposal for [funder, e.g. Gemeente Westland]. Include the need, what we will do, results so far, budget, partners and how we measure success.

  2. 27 Press release

    Write a short press release for the local newspaper about [news]. Include a quote from [role] that I will check and adjust. Under 250 words.

  3. 28 LinkedIn post

    Write a LinkedIn post for Bibliotheek Westland about [result or partnership], thanking [partners]. Professional and warm, under 120 words.

Prompts that help you prompt

  1. 29 Let Copilot interview you

    I want to [goal]. Before you start, ask me the questions you need answered to do this well.

  2. 30 Improve my prompt

    Here is my prompt: [paste prompt]. Rewrite it so it includes a clear goal, context, source and expectations, then show me the improved version.